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Lake Superior
Writers
Committee Responsibilities
All Committees: Meet monthly or as required, provide monthly reports to board
and committee members, create an annual budget, work with grant writers for
grant proposals as needed. Ad Hoc committees are formed as needed. All committee
members must be bona fide LSW members.
Contest: Develops themed approach to contest to increase membership participation, solicits donations and grants, develops guidelines, manages entries. Chooses preliminary and final judges, works with editors/designers and collaborates with the Public Relations committee to produce/print the public presentation of selected winners' work. Plan and execute publication readings.
Executive: (Chair, Secretary, Treasurer, Membership Chair). Has full power and authority of the organization to act on matters and make needed decisions between board meetings, plans board development and retreats, acts as the full board’s “support group.” Coordinates annual meeting each spring.
Finance: Solitics money to support special projects, develops an annual fundraising plan, develops an annual fundraising event, drafts related correspondence, identifies and pursues potential foundations and sponsors, creates a list of potential donors. Along with grant writers, seeks funding opportunities and maintains a deadline calendar. Oversees our arrangements as a fiscal agent for other entities. Works with all committees to produce the annual financial report, prepares tentative budget for board review and approval. Ad Hoc finance committees are formed as needed.
Membership: Develops and increases membership, maintains an accurate membership list and provides it quarterly to board members. Reviews membership fees, coordinates and implements annual membership drive, plans membership communications, coordinates membership promotion at public events, coordinates genre-based writing groups and mentor/student information, provides Public Relations with mailing lists, as requested.
Program: arranges and coordinates classes, workshops, and readings (income and non-income generating). Sets workshops and class fees, makes location arrangements for readings, classes, etc. Arranges for refreshments and helps set the ambience/atmosphere at LSW events, in cooperation with committees.
Public Relations: Sends news releases, develops uniform look/image and translates that look into organizational print materials (membership, event promotions). Works with the Contest Committee to produce public presentation of winners' work, manages printing and mailing, designs, reviews and updates web page, prints hard copy of web page four times/year, prepares web standards, manages and distributes e-calendar and newsletter. Reviews existing plans, develops and distributes promotional articles.
Committee Members 2006-2007
|
CONTEST Deborah Cooper (co-chair) |
FINANCE John McCormick (chair) mccormie@yahoo.com
|
PUBLIC RELATIONS Cheryl Reitan (chair) Jim Perlman Gail Trowbridge Claire Kirch Dave Boe |
MEMBERSHIP Pamela Mittlefehldt (chair) Peggy Downing Donna Schilling Mara Kirk Hart Konnie LeMay Candice Richards |
PROGRAM Holly Palvere hollis6378@yahoo.com Katharine Johnson Liz Minette Terry Falsani |
ADVISORY Cal Benson Jeanne Van Slyke Evans Mara Kirk Hart Marilyn Mayry Francine Sterle |
POET LAUREATE Jim Perlman Pamela Mittlefehldt Claire Kirch Deborah Cooper
|
Lake
Superior Writers Board Member and Officer Responsibilities
Board Members
Attend monthly board meetings (no more than three absences annually) participate
in short- and long-range strategic planning, participate in budget planning,
consider/vote on new board members, take an active role in fundraising and
bookselling, make a personal financial commitment so we can reach 100 percent
participation. Lead, or actively participate on a committee.
Board Officers
Chair/ Co-chair. Chief volunteers officer(s), approves leadership, develops and sets the board meeting agendas, chairs board meetings, evaluates board member effectiveness (our bylaws require a majority vote to remove a board member), increase board involvement in all activities, acts as exofficio member on committees when possible, guides board actions, signs checks and major donor letters, other duties as assigned by the boards.
Secretary
Takes board meeting minutes, sends them out two weeks prior to the next board
meeting (with meeting’s agenda), gathers and tracks inkind hours, acknowledges
financial and in-kind donations, acknowledges kudos, develops template letters,
maintains archive of correspondence, minutes (filed in office), by laws, mailings,
etc.; checks on web and e-mail, spends time in LSW office weekly.
Treasurer
Provides monthly financial statement for previous month’s activities
at all board meetings, writes and signs checks as needed, coordinates and
produces the annual financial report for the July board meeting, develops
a key/reference sheet for the monthly financial statement categories, coordinates
and develops the operating budget by June for the next fiscal year, oversees
financial agent transactions, supplies financial information for grants as
needed.
